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Administrative Tax Assistant

Location: Hoffman Estates
Posted on: January 23, 2023

Job Description:

Heritage-Crystal Clean (HCC) is a publicly traded company that continues to be a leader in the environmental services industry. We are seeking highly motivated individuals with a strong work ethic to join our rapidly growing company. HCC offers competitive compensation, excellent benefits, and opportunities for advancement.
Purpose: To provide administrative support for the tax department to optimize workflow, efficiency, resources, and customer satisfaction
Essential Duties:

  • Independently validate customer exemption certificates and record in tax software
  • Interact with customers and vendors on various sales tax matters via phone and email
  • Responsible for overall document organization including scanning and storage
  • Process various tax payments
  • Receive and sort/deliver postal mail
  • 1099 records and filing process assistance
  • Business license filing assistance
  • Provide audit support by gathering and organizing audit information
  • Assist in preparation and organize tax exemption certificates for vendors
  • Analyze and record property tax assessments

    -Other Duties

    • All Other duties as assigned by management

      Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
      - Core Competencies

      • Self-starter, motivated to learn, and eager to learn
      • Strong communication skills
      • Detail oriented and good organizational abilities
      • Basis knowledge of Microsoft office
      • Experience with CCMS a plus

        - - Work Experience

        • 2+ years of administrative / assistant experience

          - - Preferred Qualifications:

          • Experience with sales tax/exemption certificate review a plus
          • General experience with ERP systems

            - - Education, Certificates, Licenses, or Designations

            • High school diploma required, associate (or higher) degree in business or accounting preferred

              - - - - Specific Skills

              • Experience with sales tax software a plus
              • Working Knowledge of Microsoft Excel
              • Microsoft Great Plains experience a plus

                Work Environment: While performing essential duties of this position an individual regularly works indoors and may be required to sit for long periods. Individual will be required to regularly talk, hear, see and often reach with hands, stand, walk, use a computer keyboard, mouse, telephone, and other office equipment. Noise level of the environment is generally quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
                HCC expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that HCC -reflects the communities and customers that we serve.
                Heritage Crystal Clean LLC is an Equal Opportunity Employer. We strongly encourage women, minorities, individuals with disabilities and veterans to apply.

Keywords: CRYSTAL CLEAN, Hoffman Estates , Administrative Tax Assistant, Administration, Clerical , Hoffman Estates, Illinois

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