Materials Receiving Coordinator

Company: Pro-Active Engineering LLC
Location: Sun Prairie
Posted on: January 27, 2026

Job Description:

Job Description Job Description Materials Receiving Coordinator Pro-Active Engineering is looking for a Materials Receiving Coordinator. This position is responsible for managing the flow of materials and supplies within the facility and project sites. This role involves coordinating purchasing, inventory control, and materials distribution to ensure timely and efficient support to production or operations. Essential Functions 1. Administer accurate records to ensure required traceability, precision and/or evidence that each material handling operation is documented, and transaction history is reliably maintained. 2. Ensure compliance with safety standards and company policy and procedures in handling and storing materials. 3. Maintain inventory stock room in a clean, organized, and safe manner in accordance with defined standards and policies being sure to properly dispose of any unnecessary debris, clutter and product recycling. 4. Wear personal protective equipment in accordance with training guidelines. 5. Coordinate the receipt, storage, and issuance of materials, supplies and equipment. 6. Monitor inventory levels and ensure accuracy through cycle counts and audits. 7. Process customer and supplier material return authorizations' (RMAs) with the cooperation and coordination of Supply Chain and Quality department representatives. 8. Work with Supply Chain to ensure timely delivery of materials and PO issues. 9. Maintain accurate records in Manex and inventory management systems. 10. Track movement of materials between Quality and Inventory to support projected timelines and production schedules. 11. Communicate with internal stakeholders regarding order status, lead times and discrepancies. 12. Assist with loading and unloading delivery vehicles to include lifting and stocking material in appropriate areas throughout the inventory area. Competencies 1. Results Driven 2. Attention to Detail 3. Teamwork Oriented 4. Time Management Physical DemandsWhile performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, use fine hand motor skills/dexterity, use repetitive motions, and lift and/or move up to 35 lbs. semi-regularly. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Required Education and Experience 1. High School diploma or equivalent (GED) 2. Experience and ability to work in a fast-paced manufacturing environment. Preferred Education and Experience 1. Knowledge of Inventory Management Software, Job Management Software and appropriate supplier and UPS Wordship software 2. Knowledge of electronic components and equipment. 3. Associate degree in electronic related field Compensation and Benefits:Pro-Active Engineering offers a competitive wage based on experience and a generous benefits package to include health, dental, vision, life insurance, short and long-term disability, retirement plan with a company match, FSA, paid vacation, sick days, holidays and Gain Sharing bonuses. We also offer a business casual dress code. You can wear jeans every day! This position is not eligible for sponsorship of employment visas. Applicants must be authorized to work for any US employer. Pro-Active Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law. PI825d5b25625a-25405-39459726

Keywords: Pro-Active Engineering LLC, Hoffman Estates , Materials Receiving Coordinator, Engineering , Sun Prairie, Illinois