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Executive Assistant

Company: Siemens
Location: Hoffman Estates
Posted on: December 4, 2019

Job Description:

- Jobs Rated 93rd **Nows our time toinspire the future of healthcare together.** Siemens Healthineers is a leading global medical technology company with over 170 years of experience and 18,000 patents. More than 48,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. We stand with our customers around the world to support them in delivering high quality care to their patients. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services. This is what truly matters to us. At Siemens Healthineers, we are passionate about enabling healthcare professionals to deliver high quality patient care, and to do so affordably. A leading global healthcare company, Siemens Healthineers continues to strengthen our portfolio of medical imaging and laboratory diagnostics, while adding new offerings such as managed services, consulting, and healthcare IT services as well as further technologies in the growing market for therapeutic and molecular diagnostics. Siemens Healthineers develops innovations that support better patient outcomes with greater efficiencies, giving providers the confidence they need to meet the clinical, operational and financial challenges of a changing healthcare landscape. Join our team now at Siemens Healthineers as an **Executive Assistant** **This is a role well suited to anambitious professional, looking for the next step in their career. As anExecutive Assistant, you** **will be responsible for** : This role will act as a partner and provide executive assistance to the Senior Vice President of Finance for the Global Molecular Imaging organization. The successful candidate must demonstrate exceptional organization and analytic skills as well as the ability to operate proactively to ensure the executive is prepared at all times. This role is the primary point of contact for all internal and external partners and colleagues on all matters pertaining to the Sr. VP of Finance. Must be a trusted and resourceful problem-solver and communicator dedicated to the productive and efficient operation of C-Suite executive. Responsibilities include but are not limited to the following: **Meetingorganization and calendar management** + Ensures executivescalendar, e-mail account and all communication channels are well maintained andefficiently organized + Schedules, prepares and acts as quality gate for allmeetings with attendance of the executive + Is depended on to prepare executive by securing/providingnecessary materials in advance and scheduling preparation time in calendar + Independently manages executives schedule includingglobal and domestic travel and meetings + Plans, coordinates and prepares leadership team meetingsand other meetings, prepares an account of the meetings and designates andfollows up on assigned action items; partially participates in meetings, takesminutes of meetings and records/tracks action items **Quality gate for Sr. Vice President of Finance** + Has oversight of approvals required from executive; makessure that decisions are made on time and ensures all information needed for therespective subject are readily available + Prepares, edits, adjusts presentations; ability to takebrainstorming ideas and translate autonomously to a final presentation product + Reconciles travel and expensereports, including cash and credit card purchases, in compliance with policy + Facilitates approvals and management of document flows + Answers, screens, and places phonecalls on behalf of executive; sorts and prioritizes mail; monitors allinformation flow, including maintaining paper and electronic files, data entryand retrievable from electronic sources + Maintains confidentiality of all sensitive or proprietary information **Project Management** + Drives small projects independently + Follows-up on action items and status reports, andprovides updates and summaries to executive + Assists in the management ofvisitors **This position maysuit you best if you are familiar with** **what is below,** **and would like to** **do develop your career with Healthineers** + Enjoys organization and support work; is driven byproviding best in class support for executive; has passion to achieveoutstanding results; is aware of the importance of the role as an executiveassistant + Manage complex calendar scheduling + High attention to detail with a focus on ensuringdeadlines are met and accurate records are kept + Trusted to handle highly confidential and sensitiveinformation with the utmost of discretion + Ability to create and adjust complex schedules; flexibleand adaptable to changing priorities + Understanding of finance topics and the business itsupports + Demonstrated ability to relate well to others byestablishing and maintaining collaborative relationships with internal andexternal parties; easily gains trust and respect + Excellent judgment and composure **Required skills to have for the success of thisrole** + Strong organization and time management skills; ability toperform and prioritize multiple tasks seamlessly; ambition to deliver qualityresults + Advanced knowledge of MS Office programs (Outlook, Word,Excel and PowerPoint), expertise to create business-critical presentations + Ability to learn quickly and grasp understanding of keycontacts across matrix organization structure + Problem-solving skills + Multitasking skills + College degree or equivalent experience At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally. **If you want tojoin us in transforming the way healthcare is delivered, visit our career siteat** ****************************************** **.** If you wish to find out more about the specific before applying, please visit: **************************************** . As an equal-opportunity employer we are happy to consider applications from individuals with disabilities. #LI-BI1 **Job ID:** ****** **Organization:** Siemens Healthineers **Company:** Siemens Medical Solutions USA, Inc. **Experience Level:** Experienced Professional **Job Type:** Full-time **Equal Employment Opportunity Statement** Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law. **EEO is the Law** Applicants and employees are protected under Federal law from discrimination. To learn more, Click here at ************************************************************** . **Pay Transparency Non-Discrimination Provision** Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here at ************************************************************** . Jobs Rated Reports for Executive Assistant - The 2018 Jobs Rated Report - Best Jobs Without A Degree in 2017 - Jobs Rated Report 2017 Posted: 2019-11-06 Expires: 2019-12-07 Siemens

Keywords: Siemens, Hoffman Estates , Executive Assistant, Other , Hoffman Estates, Illinois

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