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Executive Assistant

Company: Siemens
Location: Hoffman Estates
Posted on: October 8, 2019

Job Description:

Executive Assistant - Multiple Locations - SiemensSkip to Main Content Our Stories FAQS My Dashboard Global Applications US Applications Toggle navigation My Dashboard Global Applications US Applications Our Stories FAQS Careers Home Search Jobs Back Executive Assistant Hoffman Estates, United States of America; United States Customer Services ****** Siemens Healthineers Share Job Job Description Executive Assistant (Level IV) Position Overview Executive Assistant provides support to the Central Zone Service Vice President, the Central Zone Service Management Team and transactional support for customer support engineers (CSEs). The primary objective of the Executive Assistant is to enable the service leadership team to focus more on customers and employees and less on tasks and projects that the Executive Assistant will accomplish independently. Responsibilities Handles tasks that directly support the VP and other members of the management team: schedules meetings upon request, organizes events, books travel and reconcile expense reports. Maintains team calendar (e.g. PTO, birthdays, anniversaries). Drafts and edits communications, minutes of meetings, newsletters, and other correspondence as needed. Conduct tasks that are required to maintain the infrastructure and resources that are used by the Central Service organization: assists in preparation of presentations, spreadsheets and other documents. Supports onboarding process of new employees & creating job postings. Orders supplies and services for management and field engineers. Establishes and maintains collaborative virtual workspace (Yammer) for the Central Service organization. Conduct assigned tasks to support major projects and events: organizes and manages on-site and off-site meetings, including agenda, presenters, catering, reserving conference rooms, and accommodations. Records, maintains, & distributes meeting/conference call notes and action items as requested. Manages any other ad-hoc tasks as needed. Proactively helps the organization to improve: compiles and reviews data from several sources in order to share with management and to provide with actionable insights. Support organization to achieve high data quality. Requirements Analytical Skills Excellent time management and organizational skills Customer Service Excellence Mindset Works well independently and ability to work in a remote/home based position as needed Excellent English skills Skill to proactively anticipate the needs and requirements of the leadership team being supported and act upon those requirements independently. Proficient with Outlook, Excel and PowerPoint Ability for occasional travel (e.g. events, trainings) preferred > 5 years of experience in area of responsibility and successful demonstration of Key Responsibilities and Knowledge as presented above. Knowledge of Siemens / Siemens Healthineers as a company is preferred Flexible with location. Preferably in Cary region (NC) or in Chicago region (IL). *LI-MA1 Job ID: ****** Organization: Siemens Healthineers Company: Siemens Medical Solutions USA, Inc. Experience Level: Experienced Professional Job Type: Full-time Equal Employment Opportunity Statement Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. Pay Transparency Non-Discrimination Provision Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.Apply Share Job Can't find what you are looking for? Let's stay connected Can't find what you are looking for? Siemens Careers US Only: Review Accommodations for Disability Contact Us Siemens AG, 1996 - 2019 Terms Privacy Policy Cookie Policy Cookies are used on this site to assist in continually improving the candidate experience and all the interaction data we store of our visitors is anonymous. Learn more about your rights on our Privacy Policy page. Okay x

Keywords: Siemens, Hoffman Estates , Executive Assistant, Other , Hoffman Estates, Illinois

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